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How to automatically send emails in response to a Google form Submit?
Set up an email notification that can be triggered by a Google form submit. The content of the email can be personalized based on the user's response.
Set up an email notification that can be triggered by a Google form submit. The content of the email can be personalized based on the user's response.
Video tutorial
Video tutorial
Watch this quick tutorial or follow the step-by-step instructions below to find out how to send personalized email notifications from Google Forms automatically on a new Google form submit.
Introduction to best mail merge for Google Forms
Introduction to best mail merge for Google Forms
Mail Merge add-on is free to install, works from four Google Workspace apps, benefits from free 24/7 support, and it is packed with useful features that make mail merging easy. All of this means that Mail Merge is the best mail merge add-on available.
The steps below detail:
How to create a mail merge template for personalized Google Forms email responses
How to mail merge automatically to an auto-response email for Google Forms
How to add email notifications to Google Forms with this add-on from Mail Merge
How to send emails from Google Forms automatically on a Google form submit
Step 1: Start Mail Merge add-on
Step 1: Start Mail Merge add-on
Start Mail Merge add-on by clicking on Add-ons > Mail Merge.
Step 2: Click Start
Step 2: Click Start
Click on Start to open the Mail Merge dialog box.
Step 3: Configure automatic emails
Step 3: Configure automatic emails
From the Google Forms Mail Merge dialog box:
Enable the email notification by setting Yes under Send this Email on Form Submit.
The email can be Sent To:
Merged from an email address in a Google Form question.
Same for all emails. All notifications will be sent to a particular email address.
If you have multiple Gmail Aliases you can decide from which account to send the email from.
Enter an email display name under From Display Name. This is the name that recipients see when they receive your personalized Google Forms email auto-response.
Enter an email subject under Subject. This is the subject of your automatic Google Forms email response, which can even include merge fields.
Click on Edit under Body Template. This enables you to type the body of your Google Forms confirmation email.
Step 4: Type mail merge email template
Step 4: Type mail merge email template
Type your Google Forms auto-response email template and give your template a name.
Step 5: Insert and format text or *|merge fields|*
Step 5: Insert and format text or *|merge fields|*
Insert *|merge fields|* into your Google Forms auto-response email template by clicking in the desired location within the mail merge template, selecting a field from the Add Merge Field drop-down menu, and clicking on Add.
Repeat this step for all required *|merge fields|*.
*|Merge fields|* are the questions from your form. In your personalized Google Forms email notification, your *|merge field|* displays the recipient's response to the selected question from the Google form and sends an email based on the response. You can change the (font, color, size, etc.) of the *|merge fields|* in the same way you would regular text. You can further customize your Google Form auto reply email template by adding images, file attachments, and hyperlinks.
Step 6: Save personalized email template
Step 6: Save personalized email template
Click on Save when you have finished editing your Google Forms confirmation email template.
Step 7: Enable automatic emails
Step 7: Enable automatic emails
Select one of the options below:
Save: This saves your settings and automatically sends a Google Forms email confirmation to respondents on receipt of future Google form submits.
Send Test: This gives you a good idea of how your Google Forms confirmation email looks like to your recipients, before enabling automatic Google Forms email notifications. The Send Test option opens a link in which you can submit a test form. An email response from Google Forms is then sent to the respondent's address.
Once you click on Save, your Google Forms auto-reply emails are enabled. Each time you receive a new Google form submit, Mail Merge automatically sends a notification email from Google Forms in response.
To turn off your Google Forms auto-reply emails, click on Add-ons > Mail Merge > Start, and then select No from the Send this Email on a Form Submit drop-down menu. You can re-enable your auto-response emails from Google Forms at any time by selecting Yes from the Send this Email on a Form Submit drop-down menu.
Merged Personalized Google Forms Confirmation Email Example
Merged Personalized Google Forms Confirmation Email Example
Why the Quicklution Mail Merge add-on is the best mail merge for Google Docs:
Easy mail merge installation and free mail merge for your first 20 merges
Free mail merge online support for both free and premium customers, including 24/7 fast remote support, how to mail merge help and FAQs, and video tutorials
Trusted by millions of customers including Google, Uber, and Tripadvisor, UN, Dropbox, Harvard College, DC.GOV, Wyoming State, Hillingdon London, City of Edminton Whirlpool, and many more.
Create a mail merge online using one add-on for Google Docs, Google Sheets, Google Slides, and Google Forms, and enjoy seamless integration with Gmail and Google Drive
Easy mail merge from Google apps to emails, letters, envelopes, certificates, and PDF files (anytime and anywhere using your favorite web browser and operating system)
Create your mail merge to emails with images, QR codes, barcodes, hyperlinks, file link attachments, or personalized PDF attachments
Free mail merge to Gmail at scheduled times, automatically on a Google form submit, on behalf of someone else, or over SMTP
Managing your online mail merge is easy with useful tools such as filtering and tracking rows to merge
Check out the other add-ons of Quicklution for Google Workspace, including Avery Label Merge add-on.
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