Email Notifications for Google Forms
How to automatically send emails in response to a Google form Submit?
Set up an email notification that can be triggered by a Google form submit. The content of the email can be personalized based on the user's response.
Watch this quick tutorial or follow the step-by-step instructions below to find out how to send personalized email notifications from Google Forms automatically on a new Google form submit.
Introduction to best mail merge for Google Forms
Mail Merge add-on is free to install, works from four Google Workspace apps, benefits from free 24/7 support, and it is packed with useful features that make mail merging easy. All of this means that Mail Merge is the best mail merge add-on available.
The steps below detail:
How to create a mail merge template for personalized Google Forms email responses
How to mail merge automatically to an auto-response email for Google Forms
How to add email notifications to Google Forms with this add-on from Mail Merge
How to send emails from Google Forms automatically on a Google form submit
Step 1: Start Mail Merge add-on
Start Mail Merge add-on by clicking on Add-ons > Mail Merge.
Step 2: Click Start
Click on Start to open the Mail Merge dialog box.
Step 3: Configure automatic emails
From the Google Forms Mail Merge dialog box:
Enter an email subject under Subject. This is the subject of your automatic Google Forms email response, which can even include merge fields.
Click on Edit under Body Template. This enables you to type the body of your Google Forms confirmation email.
Step 4: Type mail merge email template
Type your Google Forms auto-response email template and give your template a name.
Step 5: Insert and format text or *|merge fields|*
Insert *|merge fields|* into your Google Forms auto-response email template by clicking in the desired location within the mail merge template, selecting a field from the Add Merge Field drop-down menu, and clicking on Add.
Repeat this step for all required *|merge fields|*.
*|Merge fields|* are the questions from your form. In your personalized Google Forms email notification, your *|merge field|* displays the recipient's response to the selected question from the Google form and sends an email based on the response. You can change the (font, color, size, etc.) of the *|merge fields|* in the same way you would regular text. You can further customize your Google Form auto reply email template by adding images, file attachments, and hyperlinks.
Step 6: Save personalized email template
Click on Save when you have finished editing your Google Forms confirmation email template.
Step 7: Enable automatic emails
Select one of the options below:
Save: This saves your settings and automatically sends a Google Forms email confirmation to respondents on receipt of future Google form submits.
Send Test: This gives you a good idea of how your Google Forms confirmation email looks like to your recipients, before enabling automatic Google Forms email notifications. The Send Test option opens a link in which you can submit a test form. An email response from Google Forms is then sent to the respondent's address.
Once you click on Save, your Google Forms auto-reply emails are enabled. Each time you receive a new Google form submit, Mail Merge automatically sends a notification email from Google Forms in response.
To turn off your Google Forms auto-reply emails, click on Add-ons > Mail Merge > Start, and then select No from the Send this Email on a Form Submit drop-down menu. You can re-enable your auto-response emails from Google Forms at any time by selecting Yes from the Send this Email on a Form Submit drop-down menu.
Merged Personalized Google Forms Confirmation Email Example
Why the Quicklution Mail Merge add-on is the best mail merge for Google Docs: