Manage Team License
How to assign or remove users from a team license?
This article describes how to manage a Mail Merge add-on Team License, including adding and removing users, increasing the maximum number of users, and renewing a license.
Access License Information
Click on License to open the License dialog box, as shown for each Google Workspace app below.
NOTE: You need to be the Mail Merge add-on administrator to manage the team license. If you are not the administrator, you need to ask the administrator to complete the steps below.
Google Docs
Click on Extensions > Mail Merge > License.
Google Sheets
Click on Extensions > Mail Merge > License.
Google Slides
Click on Add-ons > Mail Merge > License.
Google Forms
Click on Add-ons > Mail Merge > License.
In the License dialog box, the following information regarding your team license is found:
Status
Expiry Date
Max Licensed Users.
When each user Last Used the add-on.
Add new user
In the License dialog box, click on Add User.
Type the user's email account in the text box provided, and then click on OK.
Users may or may not be within your domain (or organization). For example:
Remove existing user
In the License dialog box, locate the user to be removed, and then click on Delete.
Note the warning message (see below), and then click on Yes.
NOTE:
Once users are deleted, they cannot be added again. Therefore, it is important to only delete users who are never going to use the add-on again within your organization ( e.g., if they have left the company).
The administrator takes up one of the user licenses by default and cannot be deleted.
Increase maximum licensed users
In the License dialog box, click on Buy More to open the Buy Full Version dialog box.
Under Team, select the number of additional licensed users that you want to add to your team license, and then click on Buy Now.
You are going to receive a message to confirm the number of additional licensed users that are going to be added, and that states the number of existing licensed users on the team license. The Expiry Date provided applies to all new and existing licensed users.
Click on Yes, and then provide the payment details when prompted.
FAQ related to payment can be found in this article.
Renew license
In the License dialog box, click on Renew to open the Buy Full Version dialog box.
Complete the form as per your renewal preferences, and then click on Buy Now.
Provide payment details when prompted.
FAQ related to payment can be found in this article.
Advanced feature: Automatically install add-on for specific users
This section describes how to install the add-on for selected users on your domain so that Mail Merge add-on automatically appears under their Add-ons menu.
NOTE: The following steps need to be carried out by your Google Workspace Admin using the Google Admin Console.
Step 1: Create organizational unit
Create an organizational unit, If you do not already have one that is suitable (e.g., Mail Merge Users).
Step 2: Add users
Add users to your organizational unit(s).
Step 3: Add add-on to Google Workspace Marketplace Whitelist
Add Mail Merge add-on to the Google Workspace Marketplace Whitelist.
Step 4: Add add-on to domain install list and assign it to the applicable organizational unit(s)
Add Mail Merge add-on to the domain install list and assign it to the applicable organizational unit(s).
Now the users within the assigned organizational unit(s) have Mail Merge add-on installed automatically.
NOTE: Users can alternatively install Mail Merge add-on from the Google Workspace Marketplace.