This article describes how to create an address book document from Google Docs.
In Google Docs, create your address book template.
Click on Format > Columns, and then select either two or three columns (depending on how many columns you want in your address book).
Alternatively, you can make a copy of this read-only sample address book template, and then modify it to your needs; this helps you avoid some common mistakes.
Start Mail Merge add-on, and then set up your sheet as normal.
Type a document title in the header, if required, and insert your *|merge field|* in the first column by selecting a field from the Merge Field drop-down menu and clicking on Add.
Repeat for as many *|merge fields|* as required and format the template according to your requirements.
Click on Options in the Mail Merge sidebar to open the Options dialog box.
Select No from the Add Page Break drop-down menu.
Click on Save to apply the changes.
It would make sense to sort the data in your Google sheet alphabetically by name.
In the example below, we have created a new column called L that holds the first letter of the name, for ease of reference in the address book. The formula to populate the L column is shown in the screenshot below. There is a corresponding L *|merge field|* in the sample address book template.
These steps are optional (skip to Step 9 if you do not need to use the L column)
Apply the formula to the rest of the cells in the column, by dragging the first cell downward from the bottom-right corner.
Create a filter by highlighting your column titles and clicking on Data > Create a Filter.
Sort the Name column alphabetically by clicking on Filter and selecting Sort A to Z.
In Google Docs, select Letters from the Merge To list and click on Merge.
NOTE: Any *|merge field|* without a value in your Google sheet is automatically removed.
The merged address book appears as in the screenshot below, when using the sample address book template.
Install Phone Book add-on by following the steps in this article.
Alternatively, you can install the add-on directly from the Google Workspace Marketplace.
Create a phonebook by following the steps in this article.
Phone Book add-on enables you to import all contacts or contacts with a particular label, and allows you to select the data fields that you would like to import for your contacts.